7 Top Timesaving Event Planning Tricks
Planning one or two events at a time would not be hectic. However, if more than two events are supposed to be planned and organized on the same dates, the job can get really hectic. You begin running off time and end up failing to meet the client’s expectations.
Planning well and meeting the client’s expectations is super important. As otherwise, you would never be able to get the recognition your company deserves. Frankly, the event planning job is tough. You will always have to plan multiple events at a time. All you can do is learn to save time and to be on your toes. Here are the 7 top event planning tricks that would help you in saving time and managing more events at the same time.
Plan things on shared documents
There might not be any best time-saving trick like this one. You can arrange a meeting, discuss the details with the staff, ask their opinion, but plan things on a shared document. The shared document should have a final plan otherwise the staff would waste a lot of time figuring out what needs to be done and what should be avoided.
Make employees maintain a to-do list
Even if everything is written on the shared document, make a habit of maintaining a to-do list. List down all the chores relating to the event that needs to be done today and get set to check off everything from your to-do list. Hire event planner miami fl.
Plan for last-minute changes as well
The event planning and management job can be very unpredictable sometimes. You may get asked to cut the budget or arrange more seats last minute. Have a plan if any changes are made last minute, how would you deal with them?
Install a self-service check-in system
Manual checking would take a lot of time. Moreover, it would be tiring for the guests as well. Therefore if you “really” want to save time, install a self-service check-in system. To attendees would check themselves in, neither their nor your time would be wasted.
Consider hiring an event-management tool
No matter how well you know this field, and how capable you are of multitasking, the event-management tool is still the need of the hour. It might require a fee but it would take a lot of responsibilities off your shoulders.
Prioritize your email inbox
Email inboxes happen to be overly crowded. You do not have much time to go through all the irrelevant emails to find one email. Prioritize your email address just so it only takes a few seconds to reach the relevant mail.
Do not get distracted
Lastly, you have to train yourself to get less distracted. The best advice is to remove all the distractions from your sight at least for the working hours. Give you 100% to work. You would notice how perfect each event planning will go. Moreover, give yourself a challenge that you can only go home when everything on the to-do list is checked off. It would not allow you to get distracted as well.